Welcome, innovators.

As artificial intelligence (AI) continues to grow in the workplace, companies of all sizes and industries must prioritize creating an AI policy.

Below, we talk more about AI policies and share an example.

In today’s newsletter:

• Today’s must-read stories 📰

• An AI policy is a must

• Prompt of the day ✍️

Today’s must-read stories 📰 

Responsible generative AI innovation 🤖

Responsible AI innovation focuses on balancing the powerful capabilities of generative AI with its risks, such as hallucinations, by tailoring AI behavior to specific use cases and integrating verified data sources

Smartsheet and AWS combine AI forces 🧠

Smartsheet's new connector with Amazon Q Business eliminates data silos by integrating Smartsheet with other business applications, enabling organizations to access and leverage AI-powered insights for better decision-making and improved efficiency.

Fun time is over for AI in the workplace 🎉 ❌

Business technology leaders are shifting focus from AI experimentation to proven, ROI-driven projects, as the window for discretionary AI trials has closed, and companies now expect tangible business results from AI investments.

Together with Guidde

Guidde - Create how-to video guides fast and easy with AI 

Tired of explaining the same thing over and over again to your colleagues? It’s time to delegate that work to AI. 

Guidde is a GPT-powered tool that helps you explain the most complex tasks in seconds with AI-generated documentation.

Share or embed your guide anywhere Turn boring documentation into stunning visual guides Save valuable time by creating video documentation 11x faster 

Simply click capture on the browser extension and the app will automatically generate step-by-step video guides complete with visuals, voiceover, and call to actions. 

The best part? The extension is 100% free. 

Check out Guidde

Video of the Day 📽️ 

Miscellaneous resources

• OpenAI X account: Updates on AI research and advancements, including their flagship AI models like ChatGPT.

• Google AI X account: Cutting-edge AI developments from Google, highlighting projects and real-world applications.

• AI at Meta X account: Meta’s innovations in AI technology, with a focus on open research and machine learning breakthroughs.

AI tools 🔨 

• AI CSS Animations: Create CSS animations with AI.

• Jovu: Production-ready, AI-powered code generation.

• Magic Patterns: Prototype your product ideas with AI.

Together with Elflabs

The Biggest Breakthrough in Next-Gen Tech Since iPhone

History is being made in the $2T global entertainment & media industry and you can get a piece by investing in Elf Labs — but only for a limited time.

With over 100 historic trademark victories, Elf Labs owns rights to some of the highest-grossing characters in history, including Cinderella, Snow White, Little Mermaid, and more. These icons have generated tens of billions in merchandise revenue alone, since their inception.

Now, Elf Labs is revolutionizing these characters with patented next-gen technology, including AR, VR, and advanced compression algorithms for an unprecedented level of immersion. From virtual reality — without headsets — to AI-powered talking toys, this may be the biggest disruption to IP since Disney.

With two projects already funded, there’s limited space left. Become an Elf Labs shareholder today before the round closes on Oct. 30. Plus you can earn up to 40% bonus shares & other exclusive investor perks!

An AI policy is a must

With artificial intelligence becoming more embedded in daily business operations, having a clear AI policy is no longer optional. It's crucial for companies to establish guidelines that ensure the responsible and strategic use of AI across their teams.

Key takeaways

• Define acceptable AI use: Outline where AI can be used within your business and which areas should remain human-driven.

• Data privacy and security: Establish rules to ensure that AI-powered processes adhere to data protection laws and best practices.

• Bias and fairness: Set standards to monitor AI for any unintended biases in decision-making or data usage.

• Employee training: Provide ongoing education to help employees understand how to use AI tools responsibly and effectively.

• AI monitoring and updates: Ensure regular evaluations of AI systems to adapt to new developments and ensure continued compliance.

AI policy example

An AI policy can be as simple or as detailed as you want. Here’s a basic policy to serve as your foundation.

At [Company Name], artificial intelligence is integrated into several key areas of our operations, including customer service automation, predictive analytics, and internal workflows. AI tools are deployed to enhance efficiency, improve decision-making, and provide faster, more accurate insights. However, AI is only used in ways that complement human input, and all critical decisions are subject to human review to avoid over-reliance on automated systems.

Data privacy and security are at the core of our AI policy. All AI systems must comply with applicable data protection regulations, including GDPR and CCPA, ensuring that sensitive information is handled responsibly. We regularly audit our AI tools to identify and eliminate biases in the data or algorithms, ensuring fairness and ethical outcomes. Additionally, any data processed through AI systems is encrypted and monitored to prevent unauthorized access or breaches.

To support responsible AI use, we provide continuous training for all employees interacting with these technologies. This ensures that our team understands the ethical considerations and operational guidelines associated with AI tools. We also maintain a proactive approach to monitoring and updating AI systems, ensuring that they evolve with advancements in technology and adhere to new legal or ethical standards. Regular evaluations help us stay aligned with industry best practices and adjust to the shifting AI landscape.

Prompt of the day ✍️ 

Product marketing manager (create a product demo script)

How it works:

The prompt guides an AI to develop a product demo script by interacting with the user, gathering specific details, refining the script based on evaluations and feedback, and following a set of rules to ensure clarity, personalization, and continual improvement.

Why use it:

Use this prompt to create a personalized, high-quality product demo script that effectively addresses customer needs, showcases key features, and ensures continuous improvement through iterative feedback and evaluations.

Prompt Example:

{"prompt":"Develop a tailored Product Demo Script aligned with the user's individual needs, drawing insights from the supplied reference materials. Initiate interaction with the user to obtain essential specifics and resolve any ambiguities. Iteratively refine the Product Demo Script through consistent evaluations using the given evaluationRubric and gather user input to ensure the end product aligns with the users expectations.}

You can find the prompt in its entirety here.

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